Best Task Management For Mac

Why Do We need a Task Manager on Mac?

Why Do We need a Task Manager on Mac?

May 07, 2021 The key to perfect task management is astute planning and timely execution. Often, we fail to get the desired result due to either lack of structured formation or wrong implementation of the planning. If you wish to handle your to-dos immaculately and derive the required result painlessly, you need to have the best task management apps for Mac. Nifty is a very easy to use project management software that incorporates task management, collaboration, docs and file management leading to an effective all in one platform. With Nifty team members can begin using the GTD method immediately and it takes no more than 20 minutes to become a Nifty platform expert and get your projects set up.

A task manager for Mac helps you better manage, organize, and create to-dos, lists, tasks, files, and other notes more efficiently. It helps you by sorting your tasks in a good manner to promote a stress-free work environment. Task management can only be done by proper planning, which helps execute tasks within a specific time period. Click for the best Mac cleaner here.

Sometimes, we could not get the desired results due to poor implementation or wrongly structured planning. So, we need a task manager for the proper management of our tasks. To get the required results, you have to choose one of the best task managers for Mac. It would not be difficult for you if you go with our list of top ten applications.

Here, you will find some of the best task managers for Mac. These task managers will help you create, organize, manage, and even synchronize to achieve the best results. They can also fix Mac startup disk full, MacBook Air Won’t Turn On issues. With the help of these managers, you can carry your tasks more efficiently and proficiently.


Finding the best Mac task manager could be quite a difficult task. You can go for any of these task managers based on your needs and interests. All these task managers come with their unique and special features, which is why they have made their place on our list of top ten task managers for Mac. Head over to our list of top ten task managers for Mac!

1. Mac Task Manager – Microsoft To Do

Microsoft To Do comes with a cute to-do list with some amazing features. With Microsoft To Do, you can organize, schedule, or add to-dos in the quickest way possible. It helps you create all kinds of lists and even offers an option for sharing them with other devices like computers, tablets, or phones. You can share them even with your friends by collaborating on Microsoft To Do.

You can even add your pictures, videos, and presentations to your lists to give them a nicer look. And you can set reminders and due dates for your important tasks to finish them before deadlines. This task manager Mac supports various languages such as German, English, Danish, French, Arabic, and more.

This Mac task manager is available for FREE, but to use all its features without any restriction, you have to upgrade it to its premium version.

Price of Microsoft To Do: Free
Downlink link:
You can download Microsoft To Do on Mac from here.


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2. Mac Task Manager – GoodTask 3

GoodTask has all the amazing features, which are required for managing any device such as Mac. It automatically syncs the calendar and reminders of your system to manage tasks more efficiently.

It helps you in an easing managing of tasks due to its deleting and editing features. With this app, you can create duplicate copies, add tags, and change dates to access tasks easily.

At night, you can make use of its dark theme for comfortable usage. You can track your everyday tasks conveniently with its “Today Widget”. It is an exclusively featured task manager for Mac.

Price of GoodTask 3: $19.99
Download link:
You can download GoodTask on Mac from here.

3. Mac Task Manager – Todoist

Todoist has a neat GUI, which makes the managing of tasks simpler, quicker, and easier. It is perfect for those who want hassle-free management of tasks. With Todoist, you can sort your tasks on a daily or weekly basis as per their priority. It reminds you about deadlines associated with your tasks.

This Mac task manager is compatible with Mac OS, iOS, Android devices. It is even integrated with multiple services like Cloud Magic, Google Drive, Sunrise Calendar, IFTTT, Zapier, and Toggl. So, this task manager is best for those who want to manage their sub-tasks, tasks, sub-projects, and projects perfectly.


Price of Todoist: FREE
Download link:
You can download this task manager on Mac from here.

4. Mac Task Manager – Clear

It is one of the simplest task managers for Mac. As its name suggests, it is straightforward and clear for users to make tasks a lot easier. You can create separate lists for a better organization of tasks. It offers some amazing tools and themes that help you to customize your to-do lists.

With Clear, you can set reminders to carry your important tasks on time. You can sync your iCloud account with this app for a better transfer experience between your iOS devices. You would not fail to carry your tasks on time with this task manager.

Price of Clear: $9.99
Download link:
You can download this task manager on Mac from here.

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5. Mac Task Manager – Things 3

With this top-notch Mac task manager, you can assign your goals every day in a project along with the required steps to achieve them.

You can group up your projects like work, health, family based on their areas of liability. You can keep track of your every task to know your pace towards achieving those goals. Also, you can check your to-dos alongside its calendar to plan accordingly.


It comes with several amazing features like Today Widget, Touch Bar, Calendars, Share Extension, AppleScript, and many more. With all these features, you will always be ahead of your tasks.
It supports multiple languages like Chinese, English, French, Italian, German, Spanish, and Japanese.

Price of Things 3: $49.99
Download link:
You can download this task manager on Mac from here.

6 – OmniFocus 2

With this Mac task manager, you can create to-do lists as per folders, actions, groups, and projects. It gives you various options for selecting a view for lists such as tabular form, columns, etc. You can keep track of your due dates for a given day in its forecast window.

It is a perfect task manager for those looking for more flexibility to deal with their impending tasks. So, it helps to chase deadlines with no stress.

It supports various languages like Italian, German, Korean, French, Russian, and many more international languages.

Price of OmniFocus: $39.99
Download link:
You can download this task manager on Mac from here.

7 – Microsoft OneNote

It comes on top in terms of its functionality. Microsoft OneNote is the best one for managing tasks related to offices. You can create and manage tasks, notes, and to-do lists with this app. Being from such a well-known company, you can ensure its capability and efficiency for managing and creating tasks.

It even gives you an option to add pictures, articles, PDFs, PowerPoint, and links to your tasks. You can even tags for better accessibility. You can sync your notes with SharePoint and OneDrive for Business. It is the best Mac task manager for a better organization of notes to meet the workflow.


Price of Microsoft OneNote: FREE
Download link:
You can download this task manager on Mac from here.

8 – Evernote

Best Task Management For Mac download

This task manager Mac helps you to organize your task, notes, and lists in perfect order. It even offers an option for attaching online information with your tasks to catch up.

You can make notes in various formats such as audios, clippings, videos, photos, sketches, PDFs, etc. With personal checklists, you can mark down your necessary things. It offers tools for creating memos, agendas, presentations, etc.

While in a meeting, you can take down important points and comments with this Mac task manager. It syncs data to make it easily accessible across devices.

Price of Evernote: FREE
Download link:
You can download this task manager on Mac from here.

9 –

This Mac task manager helps you to create and manage your tasks in a streamlined manner. It has a user-friendly interface for the management of tasks in a comfortable way. You can track down your tasks and notes easily with So, this task manager turns out upfront concerning managing and creating tasks on Mac.

It offers you various options for printing, sharing, and exporting your lists to your other devices. It syncs your tasks with iCloud services to keep them protected. You can enjoy its basic features for free, but to use its advanced features such as files, themes, or collaboration, you can go for its premium version, available at $2.99 per month and $26.99 per year.

Price of FREE/$2.99
Download link:
You can download this task manager on Mac from here.

10 – Simplenote

This task manager for Mac comes with some amazing features that are easy to use. It is one of the user-friendly task managers, which is available for free. You can create tasks, to-do lists, and notes with this app effortlessly. It keeps all your tasks in perfect order to make them easily accessible to you.

You can sync your iCloud account with SimpleNote to make them available to your other iOS devices. Hence, it is a perfect choice for those who do not want to opt for an expensive Mac task manager, however, want to lay hands on a good tool for better assistance.

Price of SimpleNote: FREE
Download link:
You can download this task manager on Mac from here.

So, you can choose task managers for your Mac from our top picks. These task managers will help you with the proper implementation of your planned schedule for carrying certain tasks. You can opt-out of the best task manager for your Mac according to your requirements. You can go for free applications if you want to go easy on your pocket, while even the paid ones will not affect you much.

Choosing a perfect one might not be difficult for you from our impressive compilation of task managers for Mac. Now, you have to decide on your own, which might be the best one for your Mac, based on your requirements. Download NOW to start managing your tasks effortlessly!

Besides, read more about What Is Distnoted here.

Do you struggle with productivity? Do you feelas though you’re always drowning in mental clutter?

If you or your team members (or both) need help in the productivity department, the GTD (Getting Things Done) approach might be the godsend you’re looking for.

If you’ve been interested in reaping thebenefits that the GTD method has to offer but need some help implementing itinto your routine, you may want to try some of the most popular GTD appoptions.

Read on to learn about 10 of the best GTD apps you and your team ought to start using in 2020.

Jump to:

What Does GTD Mean?

GTD is short for Getting Things Done. It’s a time management framework that gives you the tools you need to clear mental clutter, prioritize your tasks, and get them checked off.

There are five key components of the GTDmethodology, and they are as follows:

  • Capture: This aspect is all about capturing the thoughts floating around in your head and writing them down (on paper or on your computer or smartphone)
  • Clarify: Next, you need to clarify your thoughts and determine which ones are actionable (meaning you can do something about them)
  • Organize: After you’ve started clarifying thoughts, you need to put them in their proper places (this could be on your calendar, on a to-do list, in an email to a colleague, etc.)
  • Reflect: Weekly reviews allow you (and your team) to reflect on what you’ve accomplished, what you still need to do, and what problems you’ve run into that you need to address
  • Engage: This step is all about carrying out the other aspects of the GTD methodology on a consistent basis

The GTD methodology works well for individualslooking to accomplish more throughout the day, as well as teams that need toreign things in and be more productive.

GTD Apps for Team Use

When it comes to using the GTD method on a team-wide scale, these apps can be very useful:


When it comes to using the GTD method withteams, Weekdone is one of the best apps around.

Weekdone allows for easy weekly planning, as well as quarterly goal-setting. It allows managers and supervisors to conduct one-on-one meetings with other employees, too, and provide them with feedback and recognition to help them stay on track.

Weekdone makes the weekly review (or Reflect) aspect of the GTD method easier than ever. Teams can use the app to track their progress, stay in-sync, and get help addressing problems so that everything in the office can continue running as smoothly and efficiently as possible. Weekdone is free for up to 3 users and after that is $99 a month for unlimited users.


Nifty is a very easy to use project management software that incorporates task management, collaboration, docs and file management leading to an effective all in one platform.

Best Task Management For Mac Download

With Nifty team members can begin using the GTD method immediately and it takes no more than 20 minutes to become a Nifty platform expert and get your projects set up.

Nifty supports Kanban boards and list view for task management and the ability to interline tasks with docs, and milestones leading to a more centralized workflow throughout the entire organization.


With nTask, it’s easy to implement the GTDmethod and get all of your team members on board. It’s specifically designed tohelp teams and project managers keep track of various tasks and see whereeveryone is at in the process of completing them.

Using nTask, it’s easy to set priority levelsfor tasks, set reminders for them, and use filters to keep things sorted. Itallows users to provide reviews and feedback on a regular basis, too.

This helps to simplify the weekly review process and helps everyone get a clear view of what they’ve accomplished and where they need to continue placing their energy moving forward.


For those who prefer a simple, straightforwardapproach to team GTD implementation, Todoist is a good app to consider. Todoistallows for easy “brain dumps” but also comes with plenty of features to helpusers organize their ideas and prioritize tasks based on their importance.

You can use Todoist to set due dates andrecurring reminders, and you can assign tasks to others. It creates usefulcharts and graphs for visual performance tracking, too.

This helps workers stay organized, see where their teammates are at when it comes to certain projects, and ensure that everyone is in the loop about changes or important deadlines.


Notion is an effective note-taking app thatalso comes with lots of handy task management features, making it a good optionfor teams that want to start using the GTD method.

With Notion, team members can write downto-dos and then assign them to other team members or invite them to collaborateon specific aspects.

Notion allows for Kanban boards for easy progress tracking, too. It features a knowledge base for central storage as well, which makes it easier for team members to access shared documents and important resources.


If you and your team members need helpfocusing, Focuster may be a good app to use. It helps users to visualizeeverything they need to accomplish. It also integrates with Google calendar foreasy organization and scheduling.

Whether you need to keep everyone informedabout when the next weekly review will take place or want to ensure your team membershit an important deadline, Focuster simplifies this process.

It also helps with appointment sorting, so you can keep everyone on the same page during your weekly reviews when it comes to talking about what needs to be planned or where potential problems may lie.

GTD Apps for Personal Use

If you want to use the GTD approach to get more done yourself, you can find free GTD templates online. But filling out reports by hand can take time and be less efficient than apps. These five GTD apps are all great ones to try out:


FacileThings is one of many apps designed withthe specific intent of helping those who abide by the GTD philosophy.

FacileThings makes it simple for you to notonly capture your thoughts and ideas but also for you to organize and managethem. It has an easy-to-use, aesthetically pleasing dashboard that keepseverything in view, so you never have to worry about anything slipping throughthe cracks.

It helps you break down tasks into more manageable steps, as well. That way, when the time for a weekly review rolls around, you’ll be able to see exactly where you are in the process and how much work you have left to do.


Nirvana is a cloud-based task management app.It’s another one designed specifically with the GTD method in mind.

One of the great things about Nirvana thatseparates it from other apps is the fact that it comes with built-in featuresto help you gauge how much time and energy it’ll take to complete a task. This,in turn, makes it easier for you to set due dates and deadlines that arerealistic and attainable.

Nirvana also has pre-loaded lists with labels like “Next”, “Waiting”, and “Scheduled”. This especially helps with the implementation of the “Clarify” portion of the GTD method.


OmniFocus is the perfect GTD app for those whouse Mac and iOS devices. OmniFocus is one of the most beautifully designed GTDapps on the market, and it’s a favorite among GTD fans.

This app even allows you to use Siri to takenotes and capture your thoughts. That way, even when your hands are busy, youcan still utilize the GTD method and clear out mental clutter efficiently.

OmniFocus is very structured as well. It comes with lots of options for adding perspective and context to projects to help you understand what needs to be done, when it needs to be done, and where it falls on your list of priorities.


Evernote is one of the most popularnote-taking apps on the market. It may not be specifically designed for thosewho follow the GTD approach, but it’s a useful app, nonetheless.

It comes with lots of built-in features thatmake it easy for you to capture your thoughts, as well as clarify theirimportance and organize them for easy access during weekly reviews.

Evernote also works with Siri and Google, so you can take notes and get things down using voice command rather than typing if that’s your personal preference.

Task Management Outlook

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2Do works for both Android and iOS users. Thisapp allows you to take notes and create task lists with just a couple of tapsor clicks.

It also makes it easy for you to add tags tocustomize these lists and simplify the process of finding them. You cancolor-code important items, for example, or even batch several tasks togetherand drag and drop them to your calendar.

These kinds of features come in very handy, especially when you’re trying to put together an effective work schedule for yourself or keeping things organized for your weekly review.

Try These GTD Apps Today

As you can see, there are tons of great GTDapps you can start using to stay organized and be more productive.

If you need help with any aspect of the GTD framework, these apps are great ones to try. The Weekdone app is especially useful if you need help conducting your weekly reviews and getting as much out of them as possible.

Check out Weekdone today to learn more about it or to test it out. We offer a free, 15-day trial, no credit card needed.